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Rules For Ph.D. Program

Rules For Ph.D. Program

Rules For Ph.D. Program

Home » Ph.D. Programs » Rules For Ph.D. Program

Rules For Ph.D. Program

Suresh Gyan Vihar University, Jaipur offers research programs leading to the award of the Ph.D. degree. The award of this degree is in recognition of high academic achievements, independent research and application of knowledge to the solution of technical and scientific problems in the various disciplines such as Science, Technology, Management and Commerce, Healthcare, Education, Law, Built Environment, Fashion Design and Arts, Insurance, Humanities and Social Sciences.

All Research work shall basically aim at promoting creativity and productivity. The University shall endeavour to encourage excellent opportunity for research in interdisciplinary areas through a system of joint supervision and shall also undertake sponsored research and development projects from the industry, the public/private sector organizations and various other funding agencies.

The research work shall be an original work characterized by the discovery of the facts or by a fresh approach towards the interpretation of the facts or development of any equipment making a marked advancement in technology. The research work shall distinctly evince the candidate’s capacity for creative examination and sound judgment and shall make original contribution to the existing treasure of knowledge. The Ph.D. degree shall be conferred and awarded to a candidate who fulfils all the requirements specified in these Ordinances and Regulations in the discipline of the department in which he is registered.

  1. The University shall lay-down and decide well in advance on annual basis, a manageable number of doctoral students depending on the number of available eligible supervisors.
  2. The number of seats as aforesaid shall be notified on a regular basis on the University website and/or advertisement in the widely read national as well as regional newspapers
  3.  A notification for Ph.D. program shall specify; The number of seats available in each Department/Faculty/Subject, the date, place and syllabi of the Entrance Test; and procedure of application submission.

Following shall be the criteria for admission to the Ph.D. programme in the University:

  1. The minimum qualifications for admissions to Ph.D. programme shall be a Master’s Degree with 60% marks or equivalent grade/CGPA in Engineering/ Technology/ Science/ Management including Hotel Management/ Pharmacy/ Commerce/Law/Education/Social Sciences or any other equivalent Qualification recognised by the University.
  2. The University shall admit applicants to Ph.D. degree program through Entrance Test conducted by it.
  3. Applicants who have qualified UGC/CSIR (JRF) Examination/SLET/GATE/having five years’ research experience/teacher fellowship holder/teacher research fellows of this University or candidate who have passed M.Phil. program shall be exempted from the Entrance Test.
  4. A relaxation of 5% of marks, or an equivalent relaxation of grade, may be allowed for those belonging to SC/ST/OBC (non-creamy layer)/differently-abled and other categories of candidates as per the decision of the Commission from time to time.
  5. Eligibility Check: A Screening Committee may be constituted to check the eligibility of the applicants. The following may be the members of the committee:
    1. Dean/Associate Dean Research
    2. Admission officer /OSD to Registrar
    3. Nominee of concern DRC

Following shall be the procedure for admission:

  1. The applicant should fill application form for admission to Ph. D. Program online and submit with all the desired scanned documents together with fee in the prescribed manner.
  2. The Ph.D. Entrance test shall be conducted twice in a year in the months of January and July on dates notified by the University.
  3. The result of Ph.D. entrance test shall be declared on the University Website: www.gyanvihar.org.
  4. The date of fee deposition shall be informed to all qualified applicants of Ph.D. entrance test. The information shall also be available on the University website.
  5. Applicants shall be admitted to Ph.D. program after deposition of fees and verification of original documents and recommended by the admission department with due approval of Dean Research.
  6. Reservation rule will be followed as per the govt. of India guideline prevailing at the time of admission.
  1. No particular date can be fixed for International students. All applications received between 1st February to 30th June will be considered to commencement of autumn semester and applications received between 1st August to 31th December will be considered to commencement of spring semester.
  2. The foreign student can submit his/her application with a research proposal and have to appear for the test paper of Ph.D. entrance examination.
  3. The proposal will be evaluated by a committee of two persons i.e. Dean Research and subject expert (nominated by Hon’ble President). If the committee finds the research proposal suitable, a Skype interview shall be scheduled, which will be recorded and kept in archive of Dean Research.
  4. The committee will evaluate the case on the basis of the following.
    1. The research proposal.
    2. The test paper appeared by student includes Research Methodology and core subjects 50 Multiple Choice Questions (MCQ) of each and duration allowed to solve the test paper will be 90 minutes.
    3. Performance of the Interview over Skype will be evaluated by a committee of two persons i.e. Dean Research and subject expert.
  5. If the candidate is found suitable then the Dean Research will issue an admission Offer letter and appoint a Supervisor as per the research proposal.
  6. After appointment of guide, the guide after meeting with student will decide either to start the course work or may suggest the student to join any module/ foundation course/ other program before allowing him to join the course work.
  7. Before the depositing of fee, the university will evaluate the eligibility of candidate, and after due satisfaction will allow him/ her to deposit the fee.
  1. Ph.D. program shall be for a minimum duration of three years, including course work and a maximum of six years.
  2. The women candidates and persons with disability (More than 40%) may be allowed a relaxation of two years for Ph.D. in the maximum duration. In addition, the women candidate may be provided maternity leave/child care leave once in the entire duration of Ph.D. for upto 240 days
  3. Extension beyond six years could be allowed only after approval of The President, the extension could be for maximum one year and a fee 50% of the semester or year will be paid by the research student to avail the extension.
  4. The research scholar shall have to submit his/her application at least 60 days before expiry of prescribed maximum period of Ph.D. for seeking permission to avail extension in maximum tenure of Ph.D. i.e. beyond six years.
  5. The research scholar shall have to deposit 50% of fee per semester or year, as the case may be, for extension as per prevailing fee structure at the time of extension being sought.
  6. The research scholar shall be liable to publish research papers as below in case of Extension:

    (i) Minimum 01 research paper in a journal which is indexed in (a) Scopus or (b) Web of Science (paper published in conference procedia of Web of Science/Scopus, shall not be accepted).

    (ii)The other paper (s) shall be published in a journal which is indexed in (a) Scopus or (b) Web of Science or (c) UGC approved list of journals.

  1. There shall be a departmental research committee (DRC) for each department of the University consisting of the following:-
    1. Dean of the concerned faculty : Chairman
    2. Head of the concerned department : Convener
    3. All professors and Associate professors : Members
    4. Two external experts, to be nominated by the President from the panel proposed by concerned Dean for a period of two years. The DRC may meet as often as necessary in the interest of academic excellence.
  2. The quorum of the DRC shall be not less than one half of its members.
  3. The DRC shall perform the following functions, namely:-
    1. to prepare the syllabus for paper of the Entrance Test for Ph.D. Program;
    2. to interview and suitably allocate supervisors to each eligible applicant;
    3. to decide whether
      1. candidate possesses the competence for the proposed research
      2. the research work can be suitably undertaken at university
      3. the proposed areas of research can contribute to new/additional knowledge
    4. to approve the proposed research topic of each applicant finalized by the RAC on the basis of his defending the synopsis;
    5. to cooperate with Dean Research in the determination of the course content for ‘course work semester’ of Ph.D. Program;
    6. to organize open pre Ph.D. presentation for offering feedback and comments;
    7. to perform such other functions as are required by the Research Board or any authority or any Statute or Ordinance; and
    8. to monitor the compliance of Progress Reports received through RAC.
  1. There shall be a Research Advisory Committee (RAC) for each research scholar. The Research Advisory Committee shall consist of the following:-
    1. Research Supervisor of the scholar – Convenor
    2. Head of the concerned Department – Member
    3. Two subject experts to be nominated by the President on the recommendation of Supervisor – Members
  2. The quorum of the RAC shall be not less than one half of its members.
  3. The RAC shall perform the following functions, namely:-
    1. To review the research proposal and finalize the topic of research.
    2. To guide the research scholar to develop the study design and methodology of research and identify the course(s) that he/she may have to do.
    3. To periodically review and assist in the progress of the research work of the research scholar.
    4. A research scholar shall appear before the Research Advisory Committee once in six months to make a presentation of the progress of his/her work for evaluation and further guidance. The six monthly progress reports shall be submitted by the Research Advisory Committee to the Dean Research with a copy to the research scholar.
    5. The department where the scholar pursues his/her research shall prescribe the course(s) to him/her based on the recommendation of the Research Advisory Committee.
    6. In case the progress of the research scholar is unsatisfactory, the Research Advisory Committee shall record the reasons for the same and suggest corrective measures. If the research scholar fails to implement these corrective measures, the Research Advisory Committee may recommend to the Dean Research through DRC with specific reasons for cancellation of the registration of the research scholar.

There shall be one session of three hours duration. Applicants will be required to attempt under mentioned one paper:

  1. An Entrance Test shall be qualifying with qualifying marks as 50%.
  2. A relaxation of 5 % of marks (from 50% to 45%) shall be allowed for the candidates belonging to SC/ST/OBC (Non-Creamy Layers)/Differently-abled category in the entrance examination conducted by the Universities. provided further that, if in spite of the above relaxation, the seats allotted for SC/ST/OBC (Non-Creamy Layer)/Differently-Abled categories remain unfilled, the concerned Universities shall launch a Special Admission Drive, for that particular category within one month from the date of closure of admissions of General Category. The concerned University will devise its own admission procedure, along with eligibility conditions to ensure that most of the seats under these categories are filled
  3. The syllabus of the Entrance Test shall consist of 50% of research methodology and 50% shall be subject specific. The Entrance Test shall be conducted at the Centre(s) notified in advance. An interview/viva-voce to be organized and notify the same to discuss their research interest/area through a presentation before DRC.
  4. The interview/viva voce shall be conducted.
  5. Applicants shall be short listed on the basis of merit for the predetermined seats available in each Department/Faculty for Ph.D. program of the University in an academic session.
  6. The allocation of the supervisor for a selected applicant shall be decided by the concerned DRC only in a formal manner depending on the number of seats per supervisor, the available specialization among the supervisors, and the research interest of the applicant.
  7. The University shall maintain the list of all the Ph.D. registered students on its website on year-wise basis. The list shall include the name of the registered candidate, topic of his/her research, name of his/her supervisor/co-supervisor, date of enrolment/registration.
  1. Full Time Research Scholar: The following category of candidates shall be considered as Full Time Research Scholars:
    1. Self Financed: This category of candidates will not get any financial support from the university.
    2. Study Leave: This category refers to candidates employed in any organization/institute and granted Study leave for a minimum period of two and half years for doing research work at the university.
    3. Teaching Assistant Ship: Students under this category are entitled to financial support as per university norms. However, the concerned students shall have to assist in teaching as assigned by the respective department/ school to the extent of 12 hours per week.
    4. Sponsored Candidates: These candidates are sponsored by any organisation for doing research work in the university. Candidates are expected to be released for full time research work at the university for a minimum period of two and half years.
    5. Fellowship Award: These candidates are financially supported under various government schemes (CSIR, UGC, DAE, DST, DBT, NBHM etc.) or by any other organisation.
    6. Foreign Nationals: These students are admitted through Embassy of the respective government after getting approval from the Ministry of Human Resources Development, Department of Education, Govt. of India.
  2. Part-Time Research Scholars: The following category of candidates shall be considered as Part-Time Research Scholars.
    1. University Staff: This category is only for the persons working in the university.
    2. External: This category includes the candidates employed in any organization / university/institute and desirous of pursuing Ph.D. program while in employment as external candidates. This category also includes College Teachers. These candidates shall be available to the Supervisor (internal) for interaction during weekends, holidays and vacations.

Each candidate including a part-time candidate after having being admitted, shall be required to undertake course work for a minimum period of one semester. The course work shall be treated as pre-Ph.D. preparation and shall include the following courses:

  1. Research Methodology (4 credits): Each Ph.D. candidate will have to undergo one course on Research Methodology which includes quantitative methods and computer applications.
  2. Literature Review in the domain of Research (4 credits) :This course will be adjudged by submitting a Review article/assignment based on reviewing of at least 50 latest published research articles/work in the relevant research field and a presentation of the same.
  3. Specialization paper (4 credits): Each Ph.D. candidate shall be required to complete a subject specific course. The syllabus of this course will be designed by the supervisor as per the concern research field. At the end of the course work of one semester each candidate shall be examined in the month of Nov. /Dec. and May/June every year in the above three courses. A candidate who has put in a minimum of 75% attendance during the course work will be admitted to the examination which follows the course work.

The following shall be the examination scheme:

S. No. Course Code Course Name Credits Exam. Hours
1 PPD-101 Research Methodology (including Quantitative techniques and Computer Applications in Research)


3 hours
2 PPD-102 Literature Review in the domain of Research

2 credits
2 (literature review )

Assessment of review article in the relevant field and a presentation of the same
3 PPD-103 Specialization Course (Departmental elective)


3 hours



    1. The syllabus of the course Research Methodology (including Quantitative Techniques and Computer Applications in Research Work) shall be prepared by the Research Board and the syllabus of the specialization course (Departmental Elective) shall be prepared by the concerned DRC in consultation with the Supervisors of the field.
    2. The question papers for the course work shall be prepared by the experts other than supervisors to be appointed by the President on the recommendation of Dean Research/DRC.
    3. There will be one paper for Research Methodology {including Quantitative Techniques and Computer Applications in Research; (RMCA) (PPD 101)} with maximum marks 100 and duration 03 hours.
      1. Marks of RMCA (PPD 101) will be distributed as:
        1. Main paper = 70 marks
        2. Graded Assignment = 15 marks
        3. Project on SPSS/MATLAB = 15 marks.
      2. Marks of specialization subject (PPD 103) will be distributed as
        1. Main paper =70 marks
        2. Graded Assignment = 15 marks
        3. Seminar in department = 15 marks
      3. Marks of Literature review (PPD 102) will be distributed as:
        1. Literature review (at least 50 papers) = 70 marks
        2. Seminar (presentation) = 30 marks
    4. In general, the answer books of course work shall be assessed by the Concerned Paper Setter. However, in case the Paper Setter is not available other competent faculty may be appointed by the President on the recommendation of Dean Research/DRC.
    5. The candidates shall be awarded grades in each course and their results will be provided in terms of SGPA as per University norms.
    6. Ph.D. Student will need to secure a minimum of 50% marks in each subject of Course Work.
    7. The aggregate percentage for passing the Course Work will be 55%, in uniformity with UGC Guidelines
    8. A candidate who fails to secure the minimum prescribed grade “C” in any of above courses and SGPA 5.5 on ten-point scales at the above examination shall be permitted to reappear at the next ensuing examination(s). He/she can apply for scrutiny as per the University norms and guidelines.
  1. In addition to the holidays declared by the University, a Ph.D. candidate may avail leave up to thirty days during an academic year.
  2. A Ph.D. candidate shall not be entitled to any inter-semester or winter breaks or summer vacations.
  3. Maternity/Paternity leave shall be admissible as per the University rules, only once during the entire tenure of a candidate for Ph.D.
  4. Attendance shall be recorded by concerned Supervisor and submitted to the office of the Dean Research after each semester.

Following are the guidelines for registration in Ph.D. Program:

  1. The Research Advisory committee (RAC) after finalization of the topic will put the case to concern DRC for presentation and approval of Synopsis within one year of enrolment.
  2. For the registration the candidate shall be required to present and defend a synopsis of his/her proposed research work before the DRC who may either approve or may ask the candidate to resubmit the synopsis based on the suggestions/modifications made by it. The DRC may allow not more than three attempts to a candidate for defending the synopsis of the proposed research work after that it may recommend for cancellation of admission of the candidate for Ph.D. program.
  3. Upon approval of the synopsis by the DRC, the application for registration shall be placed before the President who, after being satisfied with the candidate’s requisite qualification and the subject offered can be well pursued for the Ph.D. Program, may permit the candidate to get himself registered as a candidate for Ph.D. Program by fulfilling conditions, if any, prescribed by the university for registration and to undertake research work and produce a draft thesis within the stipulated time limit.
  4. At the time of registration the candidate will submit photocopies of his following documents to the office of Dean Research:
    1. Mark-sheet/ Certificate of X/XII
    2. Mark-sheet/ Certificate of PG/ M.Phil.
    3. TC from the last Institute attended
    4. Migration Certificate from the concerned University.
  5. Every candidate registered for Ph.D. Program shall be duly enrolled, unless he has already been enrolled once in the University, as a research candidate of the University on payment of prescribed fee and required documents in original.
  6. She/he is required to register himself/herself (in person) on the scheduled date of registration. There shall not be any provision of deputing any representative by him/her for registration purposes. Further, she/he shall be required to register in all subsequent semesters till the submission of Ph.D. thesis.
  7. She/he shall deposit the requisite fee in the accounts section at the time of registration in every semester with six monthly progress reports.
  8. The act of non-depositing of fees and/or not-completing the registration process as mentioned above on the scheduled dates shall be treated as the ‘Voluntary Discontinuation’ of studies by the Research Scholar. In such case, she/he will cease to be a bonafide student with immediate effect. The above instructions for registration shall be applicable to all Research Scholars admitted in the institute.
  9. Candidate need to produce Medical Fitness Certificate from a Govt. Hospital at the time of admission.
  10. Cancellation of Registration : The Dean Research may, on the recommendation of the Concern DRC, cancel the registration of a Ph.D. candidate on any one or more grounds of the following; namely, if-
    1. two consecutive progress reports of the candidate are not satisfactory;
    2. a student abstains from the Program for a continuous period of four weeks without prior information in writing to his supervisor;
    3. the candidate fails to submit the thesis within the maximum period permitted;
    4. the candidate resigns from the Ph.D. Program and his supervisor(s) recommend(s) cancellation of registration;
    5. The candidate is found involved in an act of misconduct and/or indiscipline and the competent authority recommends his termination from the Program.
  11. Re-registration:-
    1. A candidate whose registration has been cancelled on any ground other than that provided in 12(10) (e) above may apply for re-registration for the Ph.D. Program and the University may register him afresh as a candidate without requiring him to appear at the entrance test and without undergoing the course work.
    2. A candidate whose thesis has been rejected by the examiners may be permitted to re-register himself/herself for Ph.D. degree on different topic to be approved and recommended by the concerned DRC through RAC.

The candidate shall be registered in the Discipline as per norms mentioned in the table below:

S. No. Faculty in which to be enrolled PG Qualification Area of Ph.D.


Faculty of Engineering & Technology M. Technology Computer Sciences & Engineering
Information Technology
Electronics & Communication Engineering
Electrical Engineering
Mechanical Engineering
Civil Engineering
Disaster Management
Sustainable Development
Cloud Computing & Security


Faculty of Sciences M.Sc./MCA Physics
Computer Sciences
Information Technology
Disaster Management
Sustainable Development
Cloud Computing & Security


Faculty of Education M.Ed. Education


Faculty of Pharmacy M. Pharm. Pharmacy


Faculty of Management MBA/ M. Com. Management


Faculty of Humanities & Social Sciences M. A. Economics
Public Administration
Geography etc.


Faculty of Agriculture M. Sc. (Agriculture) Agronomy
Agriculture Chemistry & Soil Science
Plant Breeding & Genetics
Extension Education
  1. The following persons shall be eligible to act as Research Supervisors:-
    1. Any regular Professor of the University with at least five research publications in refereed journals.
    2. Any regular Associate/Assistant Professor of the university with a Ph.D. degree and at least two research publications in refereed journals may be recognized as Research Supervisor.
      Note: Provided that in areas/disciplines where there is no or only a limited number of refereed journals. The President may relax the above condition for the recognition of a person as a Research Supervisor with the reason recorded in writing.
    3. Co-Supervisor can be allowed in inter-disciplinary areas from outside the Department/ Faculty/ School/ University with the written approval of the Research Advisory Committee. Co supervisor can be allowed in interdisciplinary areas from the Department/ School / Faculty also, with the written approval of Research Advisory Committee.
    4. The allocation of Research Supervisor for a selected research scholar shall be decided by the Department concerned depending on the number of scholars per Research Supervisor, the available specialization among the Supervisors and research interests of the scholars as indicated by them at the time of interview/viva voce.
    5. A Research Supervisor/Co-supervisor who is a Professor, at any given point of time, cannot guide more than Eight (8) Ph.D. scholars. An Associate Professor as Research Supervisor can guide up to a maximum of six (6) Ph.D. scholars and an Assistant Professor as Research Supervisor can guide up to a maximum of four (4) Ph.D. scholars. Load may be counted as half in case of Co-Supervisor.
  2. No Supervisor shall guide any of his close relatives as specified by the university.
  3. The University may permit, on the recommendation of DRC approved by the Research Board, appointment of a caretaker supervisor in special circumstances such as a supervisor proceeding on long leave of six months or more and the like.
  4. A new supervisor may be appointed by the Research Board on the recommendation of DRC in the event of death, or prolonged illness of the supervisor or if inability to guide is expressed by the supervisor on or after his superannuation or resignation from the services of the University.
  5. Any request for change of Supervisor(s) is highly discouraged and may only be considered under exceptional circumstances only within 18th Month of first registration. The request for change of Supervisor(s) may be submitted to Dean-Research through concern DRC Convener with his/her recommendations on the basis of statements of concerned Supervisor(s) as well as Research Scholar.
  6. In case of topics which are of inter-disciplinary nature where the Department concerned feels that the expertise in the Department has to be supplemented from outside, the Department may appoint a Research Supervisor from the Department itself, who shall be known as the Research Supervisor, and a Co-Supervisor from outside the Department/ Faculty/ College/ Institution on such terms and conditions as may be specified and agreed upon by the consenting Institutions/Colleges.
  7. In case of relocation of an Ph.D. woman scholar due to marriage or otherwise, the research data shall be allowed to be transferred to the University to which the scholar intends to relocate provided all the other conditions in these regulations are followed in letter and spirit and the research work does not pertain to the project secured by the parent institution/ supervisor from any funding agency. The scholar will however give due credit to the parent guide and the institution for the part of research already done.

The University may, on the application of a part-time candidate, register him as a full-time candidate or allow a full-time candidate to be registered as a part-time candidate for the Ph.D. Program provided all other conditions for such candidature are fulfilled to the satisfaction of the RAC.

  1. Till the submission of the thesis each candidate registered for the Ph.D program shall submit periodically six monthly progress report in the prescribed format to the Supervisor(s)/RAC. The candidate shall be registered in the next semester only if the progress report for the previous semester has been received.
  2. The RAC shall evaluate the progress report of the Ph. D. candidate and submit the report to the President through Dean-Research with a copy to the concerned candidate.
  3. If the candidate does not submit his/her progress report in particular semester then his/her minimum period for the award of degree shall be extended by six month.
  4. The Progress report (format given below) duly signed by the supervisor and co-supervisor if any will be accepted for submission only after delivery of presentation about progress of research work through PPT in presence of Supervisor and External Experts every three month in RAA meeting. Calendar of RAA meeting is given below

Progress report formate Click here to Download

RAA Calendar Click here to Download

A candidate ordinarily shall not be permitted to change his research topic during the course of the research work once it has been approved by the RAC. However, if an occasion arises due to technical difficulties, the President may, on the recommendation of the DRC and the Research Board, permit any modification of the topic within a period of one year (and not thereafter)from the date of registration. The University may permit the candidate to submit his thesis after two years of such modification or change of topic.

  1. Candidates shall not be allowed to submit to the University the thesis produced by him for its evaluation unless he has:
    1. published at least two research papers in refereed journals mentioning the name of Suresh Gyan Vihar University before the submission of the thesis and produces evidence for the same in the form of acceptance letter or the reprint.In order to enhance the quality of research work of Ph.D. scholars, it is made mandatory for all research scholars regardless of their year of registration / admission, to publish research papers out of their research work in the following manner:
      • Minimum 01 research paper in a journal which is indexed in (a) Scopus or (b) Web of Science (paper published in conference proceeding of Web of Science/Scopus, shall not be accepted). Scholar will have to submit the evidence of existence of journal indexed in that year of research paper publication otherwise paper will not be accepted.
      • The other paper (s) shall be published in a journal which is indexed in (a) Scopus or (b) Web of Science or (c) UGC approved list of journals. Scholar will have to submit the evidence of existence of journal indexed in that year of research paper publication otherwise paper will not be accepted.
      • At least two research papers must be presented in conference/seminar out of his/her Ph.D. thesis work.This is mandatory for all research scholars to fulfil all aforesaid conditions regarding publication of research work before submission of thesis duly signed and verified by their supervisor and countersigned by Principal/Vice-principal/HOD of the faculty concerned.


    2. a pre-Ph.D. presentation made before the DRC of his research work which would be attended by the teachers and research candidates.
    3. a certificate duly signed by the supervisor stating the suggestions (if any) given by the DRC have been incorporated in the draft thesis.
    4. Submitted one soft copy of the thesis to the Office of Dean Research for plagiarism check.
    5. The plagiarism test will be done as:
      Part 1. Non Core Chapters- The None core work shall be introduction, review of literature and methodology. Plagiarism limit allowed 10%.
      Part 2. Core Chapters-The core work shall include abstract, summary, hypothesis, observations, results, conclusions and recommendations. Zero tolerance policy will be applicable in core area.
    6. Research Publication from the Platform of SGVU- All research publications in which any of the member of the University designated as member of University in capacity of research student, UG/ PG student, faculty or any other staff, shall be submitting his/her work to get checked plagiarism from Dean Research before submission of work and using name of the University. No charges shall be applicable for this at first place. Only after the clearance for plagiarism it will be allowed to use the name of University for any publication.
    7. Guidelines for section 1 & 2
      1. Similarity checks for exclusion from Plagiarism – The similarity checks for plagiarism shall exclude the following:
        1. All quoted work either falling under public domain or reproduced with all necessary permission and/or attribution.
        2. All references, bibliography, table of content, preface and acknowledgements.
        3. All small similarities of minor nature.
        4. All generic terms, laws, standard symbols and standards equations.
      2. Zero Tolerance Policy will be applicable in core area: The core work carried out by the student, faculty, staff and researcher shall be based on original ideas and shall be covered by Zero Tolerance Policy on Plagiarism. In case Plagiarism is established in the core work claimed, then Plagiarism Disciplinary Authority (PDA) of the Institute of higher education (HEI) shall impose maximum penalty. The core work shall include abstract, summary, hypothesis, observations, results, conclusions and recommendations.
    8. The plagiarism due to self (student’s own published work out of the dissertation) publications could be deducted from total plagiarism %.
    9. UGC has set up a consortium for academic and research ethics (CARE) to identified, continuous monitor and meeting “UGC-CARE reference list of quality journals across disciplines, referred as ” UGC-CARE LIST which is available at the UGC-CARE Website. Research Journal of all disciplines, indexed in Scopus, WOS are accepted globally as quality journals. UGC care list includes journals index in Scopus, WOS, UGC approved journals.

    Structure of UGC-CARE List

    The journal title/s submitted by UGC-CARE Council Members and UGC-CARE Universities shall be analysed by the UGC Cell at SPPU as per the protocol for journal analysisapproved by UGC-CARE EC. All the journal title/s qualified as per the analysis protocol have been divided into four groups.

    1. Group A : Research journals from all disciplines indexed in Scopus (Source list) or Web of Science (Arts and Humanities Citation Index Source Publication, Science Citation Index Expanded Source Publication, Social Science Citation Index Source Publication).Note: Separate links are provided to find these journals under Group A on UGC-CARE List search page.
    2. Group B : Journals from the previous “UGC-Approved List” which are qualified as per the analysis protocols.
    3. Group C : Journals from all disciplines recommended by UGC-CARE Council members, which are qualified as per the analysis protocols
    4. Group D : Journals from all disciplines and languages submitted by UGC-CARE Universities, which are qualified as per the analysis protocols.
  2. The thesis shall have an undertaking from the research scholar and a certificate from the Research Supervisor attesting the originality of the work, vouching that there is no plagiarism and that the work has not been submitted for the award of any other degree of the same institute where work was carried out, or to any other institution.
  3. The candidate shall be required to submit to the Controller of examination four printed copies of his thesis along with two soft copies of the same.
  4. The colour of the thesis cover in various disciplines shall be as follows:
    1. Faculty of Management and Commerce-cream (#FAECC7)
    2. Faculty of Engineering and Technology-orange (#FFA268)
    3. Faculty of Education-pink (#FFCEFD)
    4. Faculty of Pharmacy-green (#22BD7B)
    5. Faculty of Sciences-blue (#91D5F8)
    6. Faculty of Agriculture-grey (#808080)

    The candidate shall follow the colour code strictly.

  5. The thesis shall be in English or as per the recommendation by the Research Advisory Committee and duly approved by the Concern DRC.
  6. The candidates shall also submit the following documents together with thesis:
    (a) A ‘no dues’ certificate duly signed by the Head of the Department, Library, Finance Department, Hostel Warden, and Sports Officer, shall be submitted along with the thesis.
    (b) The thesis submission fees receipt.
  1. The supervisor shall prepare and suggest to the President, before three months of the likely date of submission of the thesis by the student together with summery of thesis and, a panel of eight evaluators from outside the University not below the rank of Associate Professor or equivalent position in State/Central University/National Laboratories/ Research Centres established by ICAR/ICMR/CSIR etc. The panel of eight examiners may include minimum two evaluators from top National level institutions like IIT/IIM/NIT etc. The panel shall also include not less than three names of experts from outside the state. If necessary, the President may call for additional name(s) for the panel from the supervisor. The panel submitted should include relevant information of the evaluator like designation, field of expertise full postal and e-mail addresses, basic and cell phone number. The supervisor shall give a certificate to the effect that the names suggested in the panel are not close relatives either of the supervisor himself or of the candidate and they are experts in the area of thesis.
  2. The President shall appoint two external examiners, from the panel of eight examiners submitted by the supervisor, out of which one shall be from outside the state or even the country from out of the panel submitted as (1) above.
  3. The university shall obtain the consent of the examiners so appointed by the President by sending the offer letters together with summery of the thesis.
  1. The University shall, after obtaining the consent of the examiners appointed by the President out of the panel submitted by the supervisor, dispatch a copy of the thesis produced and submitted by the candidate to each one of them to send their evaluation report (in triplet) to the Dean Research within a period of two months of the receipt of the thesis.
  2. If no consent is received from the examiner within a month, a new examiner shall be appointed by the President out of the panel.
  3. The examiner shall be required to send his/her report on the prescribed form clearly stating that the:
    1. Thesis is recommended for the awarded for the degree of the Ph.D. or
    2. Thesis is recommended for the awarded for the degree of the Ph.D. subjected to the candidate giving satisfactory answers to queries or
    3. Candidate be required to submit his thesis in the revised form or
    4. Thesis is rejected.
  4. The Research Board shall;
    1. accept the recommendation of the examiners if all the three examiners recommend the acceptance of the thesis
    2. reject the thesis if two of the three examiners recommends rejection of the thesis
    3. appoint a fourth examiner for evaluation if one of the three examiners recommends rejection of the thesis
    4. require on student on the basis of the report(s) of the examiner(s) to revise within one year the thesis if one/two out of the three examiners recommend(s) revision, such revised version of the thesis being again sent for the recommendation to the same examiner(s) who recommended its revision
    5. appoint a new examiner from out of the same panel if an examiner fails, despite two reminders from the University, to submit his report before the expiry of four months or withdraws his consent at any stage of evaluation process from the date of dispatch of the thesis.
    6. Upon satisfactory completion of course work, and obtaining the marks/grade as prescribed above, as the case may be, the Ph.D. scholar shall be required to undertake research work and produce a draft thesis within a reasonable time, as stipulated by the Institution concerned based on these Regulations.
  1. The President shall, on receipt of satisfactory evaluation reports from the examiners, appoint
    1. An external examiner from out of the two external examiners who evaluated the thesis for conducting the viva-voce examination. However, if both the examiners are not available, the President may, for reasons to be recorded in writing, appoint a new examiner from out of the existing panel; and
    2. a viva-voce committee consisting of the supervisor and external examiner.
  2. The supervisor shall fix a suitable date for the viva-voce examination with the external examiner. The Dean Research shall, on the request of the Supervisor, notify the day, time, and place at least ten days in advance to all concerned.
  3. The Dean Research shall be responsible for the proper conduct of the viva-voce examination.
  4. At such viva-voce examination the candidate shall be required to openly defend his research work in presence of both the examiners, teachers, research candidates of the University who may be invited to witness and make queries, if any, strictly relating and relevant to the topic of research. The Research department shall obtain signature of all the officers present at the time of viva-voce examination.
  5. The viva-voce examiners shall, at the very outset of the examination, will be informed about the comments and recommendations made by the examiners.
  6. The Viva-Voce committee shall submit a comprehensive report on the performance of the candidate on the viva-voce examination and recommend that:
    1. the degree of Ph.D. be awarded; or
    2. the candidate be re-examined at a second viva-voce to be conducted not before three months but not later than six months; or
    3. The degree be not awarded and the thesis be rejected.

The reports of the examiners (including those of the Viva-Voce committee) shall be placed before the President for acceptance or rejection, as the case may be, of the thesis on behalf of the Board. The President shall report the same to the Board through Academic Council for confirmation.

The University shall, within a period of thirty days, after the successful completion of the evaluation process and notification of the award of Ph.D. degree to a candidate, submit a soft copy of the approved Ph.D. thesis to the UGC for hoisting the same in INFLIBNET etc., to make the research work accessible to other Universities/institutions. The candidate will have to submit a soft copy of the thesis in pdf file format within a week of the announcement of the award of the Ph.D. degree. The soft copy submitted will be other than the soft copy submitted for plagiarism check. The soft copy shall cover the following in pdf file format in the following order:

  1. Title Cover
  2. Various Certificates
  3. List of Contents
  4. List of tables
  5. List of figures
  6. Acknowledgement
  7. Chapter I,II……………. etc
  8. Appendix
  9. References
  10. List of Publications

In case any question arises regarding interpretation of these provisions, the matter may be referred by the President to the Chairperson whose decision thereon shall be final.

  1. Till the time the Ph.D. degree is conferred on the candidate, the University shall, on the application of the student, issue to him a Provisional Certificate for its intended use.
  2. The University shall ensure that both, the Provisional Certificate and the Ph.D. degree, contains an express statement to the effect that the Degree has been awarded in accordance with the provisions of UGC (Minimum Standards and Procedure for Award of Ph.D. Degree) regulations, 2016.

Reservation in admission to Ph.D. Program for students belonging to SC/ST/OBC/PH and other such like categories shall be implemented as prescribed by the Government of India/State of Rajasthan.

In case of science and technology disciplines, exclusive research laboratories with sophisticated equipment as specified by the Institution concerned with provision for adequate space per research scholar along with computer facilities and essential software, and uninterrupted power and water supply;

Earmarked library resources including latest books, Indian and International journals, ejournals, extended working hours for all disciplines, adequate space for research scholars in the Department/ library for reading, writing and storing study and research materials;

Colleges may also access the required facilities of the neighbouring Institutions/Colleges, or of those Institutions/Colleges/R&D Laboratories /Organizations which have the required facilities.

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